Digital Communications

 Since the beginning of the pandemic, Covid has had a massive impact on businesses and many have had to adapt in order to survive.  Due to many workers now working from home, businesses have had to change their working practices to allow for digital communication rather than face-to-face, especially for meetings and conferences, with email and Zoom being popular choices.

 

Although there has been an increase in digital communication, many businesses still rely on fax machines for their day-to-day business.  However, there are some drawbacks to sending faxes during a pandemic as many workers do not have a fax machine in their home, which can cause big problems for the businesses that rely on them, and this is where online faxing comes in.  The use of online faxes can solve that problem quickly and easily, meaning that businesses can keep working even when their workers do not have a physical fax machine.

 

There are many millions of fax machines used across the world and sales of them are still going strong.  Why though, why are businesses still using physical fax machines when we live in the digital age?  The simple answer is that many people simply stick with what they know and see no reason to change because they don’t believe that documents are as safe if sent online, compared to a fax machine.

 

But what about the consequences of the approx 17 billion letters and documents that are faxed?  The result is around 1.7 million trees are used every year for the paper that is needed for all of those documents to be faxed, which is a massive amount.  Not only that, but the loss of all of those trees has a big impact on the environment as between them they could have absorbed 40 million kilos of carbon dioxide.

 

The healthcare industry, legal industry, and the government are the main sectors that use faxes regularly, but, as a result of the improvements that have been made to digital communication, businesses have begun to change their way of thinking.  One of the main concerns that businesses had about changing to online document exchange methods was security, but the recent changes mean that these fears are no longer an issue and online faxes are now very much the way forward.

 

Fax machines will soon become a thing of the past as people begin to embrace the new age of faxing, and we possibly have the pandemic to thank as it has brought these changes about quicker than they might have done otherwise.  The business industry has been slow to adapt to the digital age, but now they are realising the benefits of digital document exchange and there will be no looking back.  However, faxes are such an important part of the business industry that there will never not be a need for them, it’s just the delivery method that has got to change to move with the times.

 

As the move to online faxes takes place, many businesses are doing things such as updating their IT systems in order to make faxing online a regular occurrence.  At the forefront of this change in faxing methods are the businesses whose workers have been unable to access the fax machines that they needed.

 

Below are some of the advantages that online faxing will bring to the Healthcare industry.

 

Reduced Cost

One of the major advantages of businesses changing to online faxing is the savings that they will make.  By switching to online faxing, companies no longer need to purchase fax machines or costly software and it eliminates the long-winded process of sending faxes.  Not only that, but we have has generated a 33% saving on patient data communications.

 

Better Security

Sending faxes online is a much safer method and there is far less risk of there being any data security breach.  When sending online there are many methods that can be used to ensure that information remains secure when sent - especially sensitive information such as prescriptions and patient records. We are HIPAA, HITRUST, and PCI DSS compliant and use AI Algorithms to secure information.

 

Efficient

One of the biggest differences between manual and online faxing methods is how much more efficient online faxes are.  By using an online method, companies no longer need to store information in physical format but can store everything digitally, therefore removing the need for bulky storage methods.  Not only that but, especially in the healthcare industry, searching for records can be done digitally in seconds, taking away the need for lengthy searches of documents.  The quick access of records is essential in a medical setting and a solely online system can massively reduce waiting times - we have cut the time needed for patient data communications by 28%.

 

Accessibility

Online faxing makes documents much more accessible to those they are intended for and is essential for businesses that have workers who work from home.  Not everyone has access to a fax machine, but online faxes can easily be sent and received through mobile phones or tablets.

 

Easy to use

The healthcare industry is often under heavy workloads even when not going through a worldwide pandemic, and a system that is simple and easy to use is vital for improving response time and maintaining data security.  Online faxes provide a simple, secure, and efficient method of delivery and they are now being welcomed by many in the healthcare industry and by big names such as Stales.

 

 

Even though faxes will always be needed, the delivery method doesn’t need to remain slow and outdated, and online faxes allow for much more flexibility within businesses while having the benefit of improved security.  As the world continues to find its way through this pandemic, many businesses will find it easier to adapt and switch to online faxes than to continue to use physical fax machines to share documents with.

 

Our company is a world leader in the industry and has 30 years of experience which they are using to provide improvements for the healthcare industry.  Already, many of the industry’s leaders such as Lapcorp, Colorado’s Children Hospital, and Antelope Valley Hospital have chosen us to provide their digital communication service.

 

So, why don’t you get rid of the outdated fax machines and switch to a digital method by joining the many who are already using online faxes?  Start saving time by booking a free technology assessment with us today.